Privacy Policy Notice

This Privacy Policy Notice (“Notice”) is issued pursuant to the Personal Data Protection Act 2010 (“Act”) and for the purpose of this Notice, “Personal Data” shall have the meaning as ascribed to it under the Act.

This Notice applies to persons governed under the Act and serves to inform you how your Personal Data is controlled, processed, and/or used by Persatuan Penilai, Pengurus Harta, Ejen Harta & Perunding Harta Swasta Malaysia (PEPS Malaysia), a professional body representing private sector valuers, property managers, real estate agents, and property consultants in Malaysia, with its place of operation at P-2-7, Block P, Plaza Damas, No 60, Jalan Sri Hartamas 1, Sri Hartamas 50480 Kuala Lumpur, Malaysia.
For the purpose of this Notice, Personal Data includes data collected and to be collected before and after the issuance of this Notice.
 
 

Collection of Personal Data

The Personal Data controlled, processed, and/or used by PEPS Malaysia includes but is not limited to your name, date of birth, identity card number, contact details, occupation, and information related to your membership, property transactions, and professional activities. We may also collect Personal Data of a sensitive nature, such as physical or mental health.
Your Personal Data is collected directly from information and/or documents that you have provided to us and, where necessary, from third parties and public domain sources, including online platforms related to property and real estate.
 
PEPS Malaysia may also collect your Personal Data from a variety of sources, including events, training programmes, seminars, conferences, or workshops organised or sponsored by PEPS Malaysia, and from cookies used on our official website.
 
 

Purposes of Processing

Your Personal Data may be controlled, processed, and/or used by PEPS Malaysia for the following purposes:
  1. Communication: For communicating with you and responding to any enquiries or requests in relation to PEPS Malaysia via legitimate modes of communication.
  2. Membership Management: For managing membership applications, renewals, and compliance with the requirements set forth for real estate professionals, including valuer certifications, property manager registrations, and agent licensing.
  3. Training and Professional Development: For facilitating training programmes, seminars, and workshops to ensure continuous professional development, including compliance with Continuing Professional Development (CPD) requirements.
  4. Regulatory Functions: For fulfilling our regulatory obligations, including but not limited to:
    1. Verifying membership qualifications and credentials.
    2. Monitoring compliance with property-related regulations.
    3. Conducting audits, inspections, and enforcement actions to ensure ethical conduct within the industry.
  5. Event Management: For organizing and managing property-related events, conferences, and promotional activities.
  6. Compliance: For ensuring compliance with any applicable legal and regulatory requirements, including providing information to government authorities, regulatory bodies, and enforcement agencies as required by law.
  7. Administration: For internal administrative purposes, including member profiling and keeping an updated record of property-related professional activities.
  8. Property-Related Functions: For processing information related to real estate transactions, valuation reports, property management, and consultations that may involve your professional engagement.


Other Purposes of Processing

PEPS Malaysia may also use and process your Personal Data for communicating or disseminating to you:
  1. Membership Benefits: Information on membership privileges or benefits, including promotional materials from our strategic partners.
  2. Educational Programmes: Information on events, seminars, and workshops organized by external bodies, designed to fulfill your CPD requirements or professional development needs.
  3. Publications: Periodicals, newsletters, and other professional resources that may be of interest to you in the realm of property and real estate.
If you wish to opt out of the use of your Personal Data for the purposes listed under this section, you may notify us using the contact details provided below.

 

Withdrawal/Limitation of Consent

The provision of your Personal Data is voluntary. You may at any time withdraw your consent for PEPS Malaysia to collect, process, or use your Personal Data by notifying us in writing using the contact details set out below.
However, withholding or limiting certain Personal Data may affect our ability to provide you with full membership benefits or services.
If you do not wish for your Personal Data to be collected via cookies on PEPS Malaysia’s website, you may deactivate the cookies through your browser settings.

 

Disclosure & Transfer of Personal Data

We may disclose your Personal Data to:
  1. Affiliates and Service Providers: Our employees, strategic partners, vendors, consultants, legal advisors, and other service providers under a duty of confidentiality to PEPS Malaysia.
  2. Regulatory Bodies: Government and non-government agencies, professional bodies, and other organizations as required to ensure compliance with legal obligations.
  3. International Transfers: In certain circumstances, we may transfer your Personal Data to recipients located outside Malaysia for any of the purposes listed above, provided such transfers are in compliance with relevant data protection regulations.

 

Retention of Personal Data

Any Personal Data provided to us will be retained as long as it is necessary for the fulfilment of the purposes stated above, in accordance with legal, regulatory, and internal requirements.

 

Integrity & Security of Personal Data

PEPS Malaysia is committed to ensuring that your Personal Data is stored securely. All reasonable efforts are made to protect your data from loss, misuse, unauthorized access, modification, or disclosure. We encourage you to notify us of any changes or inaccuracies in your Personal Data to help us maintain the accuracy of our records.

 

Access & Correction

You may request access to or correction of your Personal Data, or withdraw/limit your consent, by sending a written request to:
Persatuan Penilai, Pengurus Harta, Ejen Harta & Perunding Harta Swasta Malaysia (PEPS Malaysia) 
 
Attn.: PEPS Executive Secretary 
Email: [email protected] 
Tel No.: +6016-245-8200
 
Your request will be subject to any legal restrictions and a reasonable time frame for processing.

 

Consent

By providing your Personal Data to PEPS Malaysia or by continuing to communicate with us, you are deemed to consent to the processing of your Personal Data as outlined in this Notice.
 
PEPS Malaysia reserves the right to modify, update, or amend the terms of this Notice at any time by posting an updated version on our website. Your continued communication or use of our services following such changes signifies your acceptance of the modifications.

Privacy Policy